Using reports to take action
Reports turn the records already created by teachers, parents and management into a list of things worth following up. Start with a question, narrow the filters, then export only when someone needs to work with the result outside Makatib.App.
What each report answers
| Report | Use it to answer |
|---|---|
| Attendance | Who is missing, what the rate is and which expected registers were not taken. |
| Progress | What students were marked on, how ratings are distributed and who has not been marked recently. |
| Enrolment | Who joined or left, why they left and how the roster is composed. |
| Tasks | Completion by class or teacher and which students have overdue work. |
| Parent engagement | Replies owed, announcement reach and families without portal access. |
| Fees | What was billed and collected, what remains due and how balances are ageing. |
Set the reporting scope
Choose the academic term or date range first, then add the filters relevant to that report, such as class, year group, teacher, student or status. A narrow result is easier to act on and less likely to expose unrelated personal information when exported.
Term dates define many summaries, so check Classes, terms & madrassa settings if a period looks wrong. A blank result can also mean there are no matching records, not that the report failed.
Move from a row to the underlying record
Where a student is listed, open the student record to review the context before acting. For example, a low attendance rate may include excused sessions, and an overdue task may sit alongside more recent completed work.
Use the operational follow-ups
- Remind the assigned teacher about a register that was expected but not submitted.
- Review persistent absences before contacting the linked guardian privately.
- Find parents without portal access and correct or resend their invitation.
- Use progress and task gaps to plan a teaching follow-up rather than infer an outcome.
- Work through due and overdue invoices from the fees report and ledger.
Export carefully
CSV export uses the active report and filters. Treat the downloaded file as student or family data: share it only with an authorised person, store it securely and remove working copies when they are no longer needed. For fee-specific reconciliation, continue to the fees guide.