Docs & guides

Find the guide for the job at hand.

Follow a setup path, learn a regular workflow or see what another role experiences. If your account is new, begin with Getting started.

Each guide explains what the feature is for, what must be ready first, the steps to take and the checks that show it is working. You can follow one from top to bottom without already knowing the system.

Start here

Set up a new madrassa account and choose the right path for the way you work.

For management / admins

Getting started

Create your structure, enrol students, prepare adult or guardian portal access, invite teachers, and set up the teaching workspace in the right order.

Install Makatib.App on your phone

Add Makatib.App to an iPhone, iPad or Android Home Screen and open it like an app. No app store required.

For solo admins / teachers

Running a madrassa on your own

Use one account as both admin and teacher, choose the classes you teach and switch cleanly between both roles.

Teaching

Prepare what you teach, take the register, set work and record progress.

For management / admins

Setting up lessons, books & subjects

Choose Quran-and-subjects or subjects-only mode, then configure books and lesson lists for teachers to mark against.

For teachers & admins

Taking the register & following up absences

Mark a class quickly, correct a submitted register and use absence alerts and missed-register reports for follow-up.

For teachers & admins

Recording progress & setting tasks

Record Qaida, Nazra, Hifz and subject progress, set work for students or groups, and review the student picture.

For admins & teachers

Using & sharing Resources

Build an approved library of files and trusted links, keep it organised, and share the right material with classes, year groups, learners and families.

For admins & teachers

Running exams & publishing results

Set grading schemas and reusable exam templates, coordinate teacher marking, review class results and publish formal reports to portal recipients.

Learners, families and communication

Keep adult learners and families informed through private messages, updates and the shared portal.

For teachers & admins

Messages, announcements & notifications

Choose between a private conversation, a teacher class broadcast or a targeted management announcement.

For teachers & admins

Incident reporting

Set up incident reporting safely, record and share an event, verify the family route, and follow up patterns.

For adult learners, parents & guardians

Using the Student & Parent Portal

Use one portal for an adult learner's own record or a parent or guardian's linked children, including attendance, progress, tasks, fees and messages.

Management and reporting

Maintain people, access and structure, then turn day-to-day records into action.

For management / admins

Managing students & guardians

Keep student records, class placements, guardian relationships, contact permissions and portal access accurate.

For management / admins

Managing classes & rollover

Manage current rosters and teachers, move or withdraw students in bulk, review history and publish the next set of class placements safely.

For management / admins

Admissions & enrolment

Build a custom application form, test what families see, review submissions, accept a place and allocate admission numbers safely.

For management / admins

Staff time & attendance

Switch on the optional module, let teachers log the sessions they taught, review and price the hours, and record lateness or absence by exception.

For management / admins

Managing teachers & access

Invite staff, assign classes, control access, share policies and remove a teacher safely when they leave.

For management / admins

Classes, terms & madrassa settings

Configure year groups, classes, working days, academic terms and the labels your madrassa uses.

For management / admins

Using reports to take action

Filter and export attendance, progress, enrolment, task, parent-engagement and fee information.

For admins & parents

Fees, invoices & payments

Set up plans, households and discounts; issue invoices; collect payments; handle refunds; and see what portal users see.

Can't find what you need? Get in touch and we'll help.