Recording progress & setting tasks

Progress records what happened in the lesson; tasks make the next piece of work explicit. Used together, they give the next teacher, management and the family one consistent picture.

Prepare the teaching options

Management first activates the Quran books and subjects the madrassa teaches. Teachers then see the relevant options for their assigned classes. If a book, lesson or subject is missing, use Setting up lessons, books & subjects rather than typing around it in notes.

Record Quran or subject progress

Open Teaching → Progress, then select the class and date.
Choose the Quran or subject view and find the student.
Select what was read or covered, add the quality rating and write a useful note if needed.
Review the changed entries and save them.

Qaida and Nazra entries record the learner's position and rating. Hifz keeps Sabaq, Sabqi and Manzil distinct so new memorisation, recent revision and older revision do not collapse into one mark. Management can customise those three labels to match local terminology.

A small Today label identifies subjects included in today's teaching schedule, but it does not hide or restrict the other subjects. If a scheduled lesson did not take place, select the matching subject and date, then use the skip icon beside the date. The icon turns gold and gains a status dot when that subject and date have been marked as not taught. Open it again to review the reason or revoke the cancellation. A subject cancellation appears only in its matching subject view; Quran-track cancellations appear in the Quran view.

Record progress for Assigned Pupils

If management individually includes pupils for you outside your classes, open the Assigned Pupils tab in Progress. It appears only when you have eligible assigned pupils, and opens by default if you have no assigned classes. You can also use the dashboard link or open a pupil's progress from Students → Assigned Pupils.

Choose a pupil from the Pupil selector. Each name shows their usual class; only the selected pupil's marking form appears.
Check the date and choose Quran or a subject. Books and lessons come from that pupil's usual class, including their Quran track and Hifz streams.
Record the progress or completion change and save it.
Use Previous pupil, Next pupil or the selector to continue. The date stays selected. If you have unsaved changes when switching pupil, subject or date, choose Keep editing to return and save, or Discard changes to continue without saving.

Pupils stay in their usual class. Your supplementary marks appear in their progress history, authorised portal views and reports with teacher attribution. Same-day corrections affect your supplementary entries; class teachers' entries remain separate. Completion state is shared for the pupil. Supplementary marking does not create a register or attendance obligation.

A pupil without a class can still have dossier access, but management must assign a class before you can record progress. If an assignment or class changes while you are marking, refresh when prompted. Ask management about missing books or subjects. For setup, see Managing teachers & access.

Write notes that help the next lesson

Prefer a short, observable note such as “repeat lesson 8 from line 3” over a broad judgement. Avoid sensitive pastoral information: progress notes are learning records and may be visible to the family.

Set and follow up tasks

Open Teaching → Tasks to set work for an individual student or a wider teaching group. Give it a clear title, instructions and due date, and attach the source material where useful. Completion status then lets teachers and portal recipients distinguish open, completed and overdue work.

Use the student record between lessons

Open a student from the teaching workspace to see recent attendance, progress and open tasks together. That view is useful before recording the next entry: it reduces duplicate tasks and makes gaps or repeated difficulty easier to spot.

Review the wider picture

Adult learners see their own records, while guardians see linked records they are authorised to access in the Student & Parent Portal. Management can filter progress and task completion across classes in Reports.